Pawnbroker Pawn Shop Software is a complete system for processing pawn and resale transactions in New York State and New York City. The up-front and long-term costs are way below competing programs.
Primary Software Features
Pawn tickets and buy-outright purchases can be printed on plain paper using a standard black/white ink printer or they may be printed on preprinted Burrell forms.
PPSS can print plain-paper tickets for transactions in autos, gold, second-hand reselling, check cashing and payday loans.
A potential downside to plain-paper tickets is that a sample will probably need to be submitted to the state with the pawn-license application.
Preprinted pawn forms are available from Burrell Printing, http://www.burrellprinting.com/products/search
The disadvantages of preprinted pawn forms are the added expense and the waste that occurs when changes are required.
Reports can be easily sent to the local/state police and LEADS Online.
The higher editions of PPSS are configured for web cams, electronic fingerprints, drivers license scanning and employee management (locking them out of specific parts of the program, preventing theft and auditing their tills).
Permanent settings can be made in the program so avoid repetitive entry: sales tax, categories, pawn fees and interest, loan periods, location and daily auto processing of forfeitures.
Pricing and Policies
There are no ongoing support fees and software updates are just $125 per year. There is no prepayment for support. Instead, support is provided on a use basis so if there is never a need for support, there is never a payment for help. View pricing here.
New York State Pawnbroker Definition:
As defined in New York State General Business Law (GBL) §52, a “collateral loan broker” (also known as a “pawnbroker”) is a person, partnership, or corporation that loans money on deposit or pledge of personal property or buys personal property and sells it back at a set price. (https://www1.nyc.gov/site/dca/businesses/license-checklist-pawnbroker.page)
DCA Secondhand Dealer General License
A person or business that buys or sells used goods, other than automobiles and firearms, in New York City must have a Secondhand Dealer General license.
The Military Lending Actlimits annual interest and all other yearly charges to 36% (thirty-six percent) for active military personnel, active-duty Guard or Reserve forces, spouses and their dependents. Pawn shop owners are required to access the Defense Manpower Data Center (DMDC) and search names, dates of birth, and SSN's for a “verified certificate” of military status. Such verifications must be retained.
New York Regulations
All involved in the business must be fingerprinted at the DCA Licensing Center or the NYC Small Business Support Center. This includes shareholders with 10% or more of the company's stock. The finger-print processing fee is $75. Acceptable IDs are:
- Alien card
- Government employee ID card
- Green card
- Municipal ID card
- Non-driver’s license identification
- Permit or license issued by a government agency
- U.S. driver’s license
Form 'Granting Authority to Act Affirmation' must be filed if the preparer of the application is not the license applicant. This form requires the applicant's signature.
A properly-signed $10,000 surety bond naming the City of New York as 'Certificate Holder' is required and must cover the period of the license. The business name must the exactly the same on all pages.
A sales-tax ID number or 'certificate of Authority Application Confirmation #' is needed for the collection of sales tax(es). Reference: http://www.businessexpress.ny.gov
The license is for one year and expires each April 30th. The fee varies depending upon the time of year:
Once you obtain your Pawnbroker license, you must file a registration statement with the New York State Comptroller.
Websites and References
Department of Consumer Affairs (DCA) Licensing Center
42 Broadway, Lobby
New York, NY 10004
Monday-Friday: 9:00 a.m.-5:00 p.m.
Wednesday: 8:30 a.m.-5:00 p.m
NYC Small Business Support Center
90-27 Sutphin Blvd, 4th Floor
Jamaica, NY 11435
Monday-Friday: 9:00 a.m.-5:00 p.m.
This website does not provide legal advice. This page provides information on how to start a pawn business in NY. The State of New York has more complete and current information. No warranties are made as to the accuracy of the information herein. Please submit suggestions by sending an email.